Skip to main content

​
The payoff: a reusable slice of your Library

Chief: What are Collections? — a saved Collection on the Collections page
A Collection is a saved filter that fences off part of your Library using your Labels. Instead of hunting for the same set of files over and over, you define the rule once — “everything labeled Q3 Planning but not Archived” — give it a name, and Chief keeps that group up to date for you. Open the Collection any time, or pull its whole contents into a chat in one click. In Chief’s words, Collections let you create sophisticated “fences” around your data using boolean AND/OR filtering of Labels.

​
A worked example

Chief: What are Collections? — an include all of filter combining two Labels
Say you’re running a competitive analysis. You’ve labeled files with Competitor and, separately, with 2026. You want only the files that are both about a competitor and from this year. You build a Collection named Competitors 2026 with an include all of filter on those two Labels. From then on, any new file you tag with both Labels joins the Collection automatically — and when you want to ask Chief about it, you click Chat on the Collection and the whole set is added to your chat scope.

​
Why Collections beat re-filtering every time

  • They’re saved. Define the rule once; it stays on your Collections page with a live file count.
  • They stay current. Because a Collection is a rule about Labels, files flow in and out as you label them — you never re-curate a static list.
  • They’re chat-ready. Click Chat on a Collection to power a conversation with exactly that slice of your Library, or Visualize to turn it into a graphic.
ℹ️ Good to Know: A Collection holds a filter, not copies of files. Deleting a Collection removes the saved rule only — your files and their Labels are untouched.

​
Collections vs. Labels

A Label is a tag on a single file. A Collection is a rule that combines one or more Labels with AND/OR logic to define a whole group. Labels are the building blocks; Collections are what you build with them.
🚀 Pro-Tip: Name Collections after the question you keep asking, not the files inside — for example Open Support Issues rather than Tickets. You’ll reach for the right one faster.

​
Frequently asked questions

No. Collections are available to use; you only need to be signed in. Creating one prompts a sign-up if you’re browsing as a guest.
No. A Collection only stores the filter rule. Deleting it removes the rule — your files and Labels stay exactly as they were.
Yes. Because a Collection is a rule about Labels, files appear or drop out as you add or remove those Labels. There’s no list to maintain by hand.
No — Collections are built from Label filters. Create and apply at least one Label first, then build a Collection around it. See “Building a Collection with AND/OR Label filters.”