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Every chat in a Chief Project has a visibility setting that decides exactly who can open it. This lets you keep a private draft to yourself, share working notes with your whole Project team, or open a sensitive conversation to just a handful of named people — without moving the chat anywhere.

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The three visibility levels

The Chat visibility dialog with Everyone in the project, Specific people and Only you
Open any chat and look for the visibility badge near the chat title. It shows the current level: Private, Project, or Restricted. Here is what each one means:
  • Only you (Private) — Only you can see this chat. Nobody else in the Project can open it, even Project owners.
  • Everyone in the project (Project) — Anyone with access to this Project can see the chat. This is the default for most chats.
  • Specific people (Restricted) — Only you and the people you choose can see the chat. You pick named Project members one by one.
Example: You start a chat to draft a board update using your team’s shared files. While it is rough, you keep it Private. Once it is ready for feedback, you switch it to Restricted and add your two co-authors. After the update ships, you set it to Project so the whole team can reference it.

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How to change a chat’s visibility

  1. Open the chat you want to change.
  2. Select the visibility badge next to the chat title (it reads “Change visibility, currently…”). The Chat visibility dialog opens.
  3. In the dialog, select one of the three options: Only you, Everyone in the project, or Specific people.
  4. If you choose Specific people, a Share with specific people list of Project members appears below. Select each person who should have access; a checkmark marks the people you have chosen.
  5. Select Save. The dialog confirms with “Saving…” and then closes. The visibility badge updates to the new level.
⚠️ Important: Chats in Projects that have the Google integration connected start as Private on purpose. This keeps mailbox and calendar content from being shared with the whole Project until you deliberately raise the visibility.
Visibility controls who inside your Project or Organization can open the chat. It does not create a public link. To let someone outside the Project view a read-only copy, create a secret link instead.

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FAQ

If the member list could not load, Chief disables Save so you do not accidentally wipe the chat’s existing audience by saving an empty selection. Close and reopen the dialog, or select Retry if an error appears, then choose your people and save again.
No. A Private chat is visible only to you. Other members — including Project owners — cannot open it until you change the level to Restricted (and add them) or Project.
They lose access immediately. If they had the chat open, they will see a message that the chat is no longer available to them; their access to the rest of the Project is unchanged.