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Every task in Chief has a visibility level that controls who can see it. You set it per task, and you can change it anytime.

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The three visibility levels

  • Private — You and Owners whose role applies to the Project can see this task. Other Project members cannot open it.
  • Restricted — Only you and the specific people you choose can see this task.
  • Project — Anyone with access to this project can see this task.

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Change a task’s visibility

  1. Open the task.
  2. Click the visibility badge (it reads Private, Restricted, or Project) — or open the task menu and click Change visibility.
  3. In the Task visibility dialog, select the level you want — Only you (Private), Specific people (Restricted), or Everyone in the project (Project).
  4. If you chose Restricted, under Share with specific people click each project member you want to include.
  5. Click Save.
⚠️ Important: If the member list fails to load when you open the dialog, Save stays disabled. This prevents accidentally saving a Restricted task with an empty audience. Click Retry, and only save once the list loads.

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Tasks in Google-connected projects start Private

When a project has the Google integration, new tasks start Private. This keeps mailbox and calendar content from being shared with the whole project unless you deliberately change the task’s visibility.

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FAQ

The task may have been deleted, made Private, or you were removed from who can see it. Your access to the rest of the project is unchanged.
Save is disabled while the project member list is still loading or failed to load, and while a save is in progress. If you saw a “Could not load visibility settings” error, click Retry first.
Restricted shares with you plus the specific people you select from the project. Project admins can still see a Restricted task even if you didn’t include them in your selection.
Yes. A Project Owner can open Private tasks in that Project. An Organization Owner whose role reaches the Project can also open them. Because those Owners can read the task, they can create, replace, revoke, or copy its public secret link. Anyone with that link can read the full task without signing in.