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Stay in control of what Chief does

When an integration can change something in your accounts — send an email, create a calendar event, move messages to Trash — Chief asks before it acts. This article covers how those approvals work, how to let trusted operations run without asking, and how to read connection status.

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Approving an action

When Chief wants to take an action, it shows a confirmation card with the details and two choices: Approve and Reject. Some cards also offer Edit so you can adjust the details first, and a Notify attendees option for calendar changes. Nothing happens until you approve. Examples include Send this email?, Create this event?, and Move to Trash?
ℹ️ Good to know: If you reload and reopen a chat, an already-handled action shows its outcome (for example, “Email sent” or “This action has already been handled”) rather than asking you to approve it again.

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Let operations run without asking

You can let specific operations run automatically once their integration is connected:
  1. Open the tools panel from the prompt bar.
  2. Each connected tool lists its operations as toggles — for example, Gmail’s Send emails and Move emails to trash, and Google Calendar’s Create & edit events.
  3. Turn a toggle on to let that operation run without asking each time.
If a tool isn’t connected yet, its toggles are replaced by a Connect to enable button. Click it to connect, then come back to set your preferences.
⚠️ Important: Turning on “run without asking” means Chief performs that operation — including sending email or moving messages to Trash — without a confirmation step. Only enable operations you’re comfortable letting run automatically.

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Reading connection status

Chief - the Integrations page showing each connection's status and Connect or Manage
  • In Settings → Integrations, a connected tool shows a green Connected indicator; a tool that isn’t connected shows a Connect button.
  • In the tools panel, an operation’s toggles appear only when its integration is connected; otherwise you see Connect to enable.
  • In chat, if a Google capability isn’t connected or is missing a permission, Chief shows a Connect Google card; if your org’s Google Workspace can’t serve it, it shows a Google Workspace setup required card.

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FAQ

Chief accepted your approval but the operation failed on the connected service’s side. Try the request again. If it keeps failing, the integration may have lost its connection or permission — reconnect it from its card or the Connect Google card, then retry.
No. The toggle only affects future actions. Turning it off means Chief will ask for approval again the next time; it doesn’t reverse anything already done.
That tool isn’t connected for the current Project, or the connection dropped. Click Connect to enable to (re)connect it, then set your operation toggles.