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The three roles

Every member of a Project has exactly one role. The role decides what that person can do.
Chief Projects - the three roles Owner Collaborator and Reader with descriptions
  • Owner — Full admin access. Owners can manage the Project, invite and remove people, change settings, and delete the Project.
  • Collaborator — Can task and add Knowledge. Collaborators do the day-to-day work: chatting with Chief and adding files and Knowledge to the Library.
  • Reader — Can read tasks and Knowledge. Readers can see the Project’s tasks and Library but don’t add or change its content.
The role dropdown starts at your own role. Owners can grant any of the three roles; Collaborators and Readers can only invite people at their own level.
ℹ️ Good to Know: Everyone you invite is listed in the Share this Project window with their role, so you can see at a glance who has which level of access.

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Set a role when you invite

Chief Projects - the role dropdown when inviting a member
You choose the role at invite time, in the Share this Project window:
  1. Open the sidebar’s Projects dropdown and select Share this Project.
  2. In the Invite by Email, Domain Access, or Share a Secret Link section, use the role dropdown to pick Owner, Collaborator, or Reader.
  3. For email and domain invites, each pending entry also has its own dropdown, so you can mix roles in one batch.
⚠️ Important: Collaborators and Readers can only invite at their own level — they won’t see roles above theirs in the dropdown. To grant Owner access, you need to be an Owner yourself.

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Which role should I choose?

  • Pick Owner only for people you trust to manage membership and settings — Owners can delete the Project.
  • Pick Collaborator for teammates actively working in the Project.
  • Pick Reader for stakeholders who need visibility but shouldn’t change anything.

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Frequently asked questions

You can only invite people at or below your own role. If you’re a Collaborator or Reader, the dropdown is limited to your level. Ask an Owner to grant Owner access.
No. Readers can read tasks and Knowledge but can’t add or change content. Ask an Owner to move you to Collaborator if you need to contribute files or other Knowledge.
Open the Project’s members list. Each member shows a role badge (Owner, Collaborator, or Reader) and how they joined — by Email, Domain, or Link.