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In Chief, who can do what is governed by roles on each Project, while broad company-wide access is governed by domain-based joining. Understanding the split helps you give the right people the right access.

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Roles are set per Project

Chief - the three Project roles Owner, Collaborator, and Reader with their descriptions
Each Project has its own members and roles. Open a Project’s Share this Project panel to see the Current Members list, where each person shows a role badge and how they joined (by Email, Domain, or Link). The three roles are:
  • Owner — Full admin access (including sharing and settings).
  • Collaborator — Can chat and add Knowledge.
  • Reader — Can read chats and Knowledge.

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How people join

Chief - the three ways to join a Project: Secret Link, Invite by Email, and Domain Access
From a Project’s Share this Project panel, an Owner can grant access three ways:
  • Invite by Email — Send a personalized invitation to specific colleagues at a chosen role.
  • Share a Secret Link — Anyone who opens the link is added to the Project at the role you set on the link.
  • Domain Access — Anyone with an email address from a domain you add automatically sees the Project. This is how you grant company-wide access.
ℹ️ Good to Know: Chief doesn’t have a separate org-level members roster with seats to assign. Org-wide access comes from domain-based joining plus per-Project roles — not a per-seat license you allocate.

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Removing access

To cut off a whole domain, remove that domain under Domain Access — every user with that email domain loses access to the Project. To revoke a secret-link invite, delete that secret link; everyone who joined through it loses access. See Removing members and managing access for the exact steps.

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Frequently asked questions

They probably have access through more than one path — for example, both a domain grant and an email invite. Check the Current Members list to see how they joined, and remove each path that applies.
Membership lives on each Project, not in one central org roster. Organization settings cover General, Memory, and Integrations; to manage people, open the relevant Project’s Share this Project panel.