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Organization-wide roles give a person access across every current and future Project. A Project can raise that role for its own work, but it cannot lower the person’s Organization-wide access.

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Manage Organization members

Organization Owners can open Organization → Members to invite people, change their Organization-wide role, or remove them. The roster shows who belongs to the Organization and how their access was granted. The three roles are:
  • Owner — Full admin access (including sharing and settings).
  • Collaborator — Can task and add Knowledge.
  • Reader — Can read tasks and Knowledge.

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Invite someone to the Organization

  1. Select Invite.
  2. Enter the person’s Email address and choose their Organization-wide Role.
  3. Review What each role can do, then select Send invitation.
The invitation appears as Pending until the person accepts it. Select Withdraw if you need to invalidate the invitation before then.

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Change or remove an Organization role

Select a member’s role, choose the replacement, then review Change this member’s role? and select Change role. To remove their Organization-wide access, open Member actions, select Remove, then confirm Remove from the organization? The person marked Organization owner is the root owner. Their role cannot be changed or removed. Another Organization Owner must also change your own role; you cannot change it yourself.

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Review Shared domains

The Shared domains section lists domains that grant access through a Project. Each row shows the Project, granted role, and number of people admitted by the domain. Expand a row to see those people. Select Withdraw domain to stop admitting people through that domain and remove the access it granted. A stronger role assigned through another source remains because access grants stack.

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Add Project-specific access

Chief - the three ways to join a Project: Secret Link, Invite by Email, and Domain Access
An Organization role reaches every Project. Within a Project, an Owner can use Share this Project to grant a higher role or add access through:
  • Invite by Email — Send a personalized invitation to specific colleagues at a chosen role.
  • Share a Secret Link — Anyone who opens the link is added to the Project at the role you set on the link.
  • Domain Access — Anyone with an email address from a domain you add automatically sees the Project. This is how you grant company-wide access.
ℹ️ Good to Know: Chief has an Organization-level member roster, but it does not use a per-seat license model. Access comes from grants and roles rather than seats you allocate.

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Removing access

To remove Organization-wide access, open Organization → Members, select the member, and confirm removal. To withdraw domain access, remove the shared domain. Access granted through another source can remain because grants stack. For Project-level access, remove each applicable email, domain, or secret-link grant under Share this Project.

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Frequently asked questions

They probably have access through more than one path — for example, both a domain grant and an email invite. Check the Current Members list to see how they joined, and remove each path that applies.
Organization Owners can find it under Organization → Members. Organization settings are not available to Collaborators or Readers. To manage access that applies only to one Project, open that Project’s Share this Project panel.